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Terms of Service

Last updated: April 7, 2026

1. Acceptance of Terms

By downloading, installing, or using RoyalScribe ("the Application"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree, do not use the Application.

2. Description of Service

RoyalScribe is a desktop application that captures audio, transcribes meetings, and generates summaries — all processed locally on your machine. It is not a cloud service, SaaS platform, or bot that joins your calls.

3. License

Subject to these Terms, RoyalScribe grants you a limited, non-exclusive, non-transferable, revocable license to use the Application for personal or commercial purposes.

You may not:

  • Redistribute, resell, or sublicense the Application
  • Reverse-engineer, decompile, or disassemble the Application
  • Remove any proprietary notices or labels from the Application
  • Use the Application to build a competing product

4. Your Data

You own all of your data. All recordings, transcripts, summaries, and notes created using RoyalScribe are stored locally on your machine and remain your property. We do not claim any ownership rights over your content.

5. Privacy

RoyalScribe is designed to protect your privacy. All processing occurs locally. Our full Privacy Policy provides additional details.

6. Recording Consent and User Responsibilities

This is critical. RoyalScribe captures and processes audio from meetings and conversations. You are solely responsible for:

6.1 Compliance with Recording Laws

You must comply with all applicable federal, state, and international laws governing the recording of conversations, including but not limited to:

  • The federal Electronic Communications Privacy Act (ECPA), 18 U.S.C. §§2510–2522
  • State wiretapping and eavesdropping statutes
  • International equivalents, including the EU General Data Protection Regulation (GDPR), the UK Data Protection Act 2018, and similar laws in other jurisdictions

6.2 Two-Party and All-Party Consent States

As of April 2026, the following U.S. states require all-parties consent before recording a private conversation: California, Connecticut, Delaware, Florida, Illinois, Louisiana, Maryland, Massachusetts, Michigan, Montana, Nevada, New Hampshire, Oregon, Pennsylvania, Vermont, and Washington.

If you or any participant in a conversation is located in one of these states, recording without obtaining consent from all participants may be illegal — potentially a misdemeanor or felony, depending on the jurisdiction — and may expose you to civil damages.

Even in one-party consent states, recording without the knowledge of other participants may violate other rights or expectations of privacy.

6.3 Prohibited Uses

You may not use RoyalScribe to:

  • Secretly record conversations where participants have a reasonable expectation of privacy and have not consented to being recorded
  • Record conversations for the purpose of blackmail, extortion, harassment, stalking, or intimidation
  • Violate any confidentiality agreement, non-disclosure agreement, or attorney-client privilege owed to another party
  • Record law enforcement interactions, government proceedings, or any other interactions in violation of applicable law
  • Distribute recordings or transcripts to unauthorized third parties in violation of any law or contractual obligation

6.4 Indemnification

You agree to indemnify, defend, and hold harmless RoyalScribe LLC, its officers, directors, employees, contractors, and agents from and against any and all claims, liabilities, damages, losses, expenses, and costs (including reasonable attorneys' fees) arising out of or relating to:

  • Your failure to obtain required consent before recording a conversation
  • Your violation of any federal, state, or international recording, wiretapping, eavesdropping, or privacy law
  • Your unauthorized use, disclosure, or distribution of recordings, transcripts, or summaries generated by RoyalScribe
  • Your use of RoyalScribe content, use of the Application, or your violation of these Terms

7. Disclaimer of Legal Advice

RoyalScribe provides general information about recording consent laws in our Privacy Policy. This information is provided for educational purposes only and does not constitute legal advice. We are not your attorneys. The list of consent states and descriptions of laws may be incomplete or outdated. Always consult a licensed attorney in your jurisdiction before recording conversations if you have any doubt about your legal obligations.

8. No Warranty

THE APPLICATION IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. ROYALSCRIBE DOES NOT WARRANT THAT THE APPLICATION WILL BE ERROR-FREE, UNINTERRUPTED, OR SUITABLE FOR ANY PARTICULAR LEGAL OR REGULATORY PURPOSE.

9. Limitation of Liability

ROYALSCRIBE SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING FROM:

  • YOUR FAILURE TO COMPLY WITH RECORDING CONSENT LAWS
  • LEGAL ACTION, CRIMINAL PROSECUTION, OR CIVIL LITIGATION AGAINST YOU
  • DATA LOSS, DATA BREACHES (TO YOUR LOCAL STORAGE), OR UNAUTHORIZED ACCESS TO YOUR DEVICE

IN NO EVENT SHALL ROYALSCRIBE'S TOTAL LIABILITY EXCEED THE AMOUNT PAID BY YOU FOR THE APPLICATION DURING THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR $100, WHICHEVER IS GREATER.

10. International Data Protection and Compliance

10.1 Your Role as Data Controller

Under virtually all global data protection frameworks, you are the data controller for any personal data processed through RoyalScribe, including:

  • Audio recordings that capture participants' voices
  • Transcripts that contain names, statements, or other identifiable information
  • Summaries and meeting notes that reference individuals or their contributions

RoyalScribe is not a data processor. We do not receive, access, store, or process your meeting data. We provide a tool that operates entirely on your device.

10.2 European Union and EEA (GDPR and EU AI Act)

If you use RoyalScribe from within the European Union or European Economic Area, you are responsible for:

  • Lawful basis for processing under GDPR Article 6 (typically consent or legitimate interest)
  • Transparency obligations under GDPR Articles 13–14 (informing participants that they are being recorded)
  • Honoring data subject rights under GDPR Articles 15–22 (access, erasure, portability, objection, etc.)
  • EU AI Act transparency under Article 50 (informing participants when AI is used for processing their data)
  • Biometric data rules under GDPR Article 9(1) if voice identification features are used
  • Data breach notification under GDPR Article 33 if your device is compromised
  • Data transfer compliance under GDPR Chapter V if you transfer recordings internationally
  • Appointing an EU representative under GDPR Article 27 if you are not established in the EU but are subject to the GDPR
  • Designating a Data Protection Officer under GDPR Article 37 if your processing meets the threshold

GDPR penalties can reach up to €20 million or 4% of annual global turnover, whichever is higher.

10.3 United Kingdom (UK GDPR and Data Protection Act 2018)

If you use RoyalScribe from the United Kingdom, your obligations include compliance with the UK GDPR, Data Protection Act 2018, Regulation of Investigatory Powers Act 2000 (RIPA) Part I Chapter III, Investigatory Powers Act 2016, and ECHR Article 8 as incorporated by the Human Rights Act 1998. You are responsible for meeting UK data subject rights, breach notification to the ICO, and international transfer compliance.

10.4 Canada (PIPEDA)

If you use RoyalScribe from Canada, you must comply with the Personal Information Protection and Electronic Documents Act (PIPEDA), Quebec's Law 25 (modernized private-sector privacy law), Criminal Code Section 183 (recording consent), and applicable provincial privacy legislation. Law 25 requires privacy impact assessments for any system transferring personal data outside the province.

10.5 South Korea (PIPA)

If you use RoyalScribe from or process data of individuals in South Korea, you must comply with the Personal Information Protection Act (PIPA). Violations can result in administrative fines up to 3% of annual global revenue and criminal penalties. The Communications Privacy Protection Act requires consent of all interlocutors for recording telephone conversations.

10.6 Japan (APPI)

If you use RoyalScribe from or process data of individuals in Japan, you must comply with the Act on Protection of Personal Information (APPI). Cross-border data transfers may require the recipient country to have a privacy protection system equivalent to APPI standards.

10.7 Brazil (LGPD)

If you use RoyalScribe from or process data of individuals in Brazil, you must comply with the Lei Geral de Proteção de Dados (LGPD) and the Civil Code Article 10 (prohibition on disclosure of intimate information without consent). Penalties can reach up to 2% of company revenue in Brazil (capped at BRL 50 million).

10.8 India (DPDPA)

If you use RoyalScribe from or process data of individuals in India, you must comply with the Digital Personal Data Protection Act, 2023 (DPDPA), which requires verifiable, explicit consent before processing personal data. Penalties can reach up to INR 250 crore (≈USD 30 million).

10.9 China (PIPL)

If you use RoyalScribe from or process data of individuals in China, you must comply with the Personal Information Protection Law (PIPL), Cybersecurity Law (2017), Data Security Law (2021), and cross-border data security assessment requirements administered by the Cyberspace Administration of China (CAC). PIPL violations can result in fines of up to RMB 50 million or 5% of annual revenue.

10.10 Australia

If you use RoyalScribe from or process data of individuals in Australia, state-level surveillance device laws (e.g., NSW Surveillance Devices Act 2007 Section 7, Victoria Surveillance Devices Act 1999 Section 3) require all-party consent for recording private conversations in most states and territories. The Australian Privacy Act 1988 and Australian Privacy Principles also apply to qualifying organizations.

10.11 General International Compliance

We have not enumerated every global jurisdiction in this section. It is your responsibility to ensure your use of RoyalScribe complies with all applicable privacy, data protection, and recording consent laws in your country, state, or territory, regardless of whether that jurisdiction is specifically referenced above.

11. Export Controls and Sanctions

The Application may be subject to U.S. export control laws, including the Export Administration Regulations (EAR) administered by the U.S. Department of Commerce's Bureau of Industry and Security, and economic sanctions programs administered by the Office of Foreign Assets Control (OFAC). Key points:

  • You may not download, install, or use RoyalScribe if you are located in a country subject to comprehensive U.S. sanctions (currently: Cuba, Iran, North Korea, Syria, and the Crimea, Donetsk, and Luhansk regions of Ukraine), or if you are a person on the U.S. denied persons or entities lists.
  • If you are subject to the export control laws or sanctions regimes of any other country, you are responsible for ensuring your use of RoyalScribe does not violate those laws.
  • The EU has its own sanctions regime under Council Regulation (EC) No 881/2002 and subsequent regulations. If you are subject to these regulations, the sanctions list under the EU applies.
  • The UK has its own sanctions regime under the Sanctions and Anti-Money Laundering Act 2018 (SAMLA), and the UK maintains its own sanctions lists.

12. Termination

We may terminate or suspend your license if you violate these Terms. Since the Application runs locally, termination may involve revoking your license key or access to future updates.

13. Arbitration

Any dispute arising under these Terms shall be resolved through binding arbitration in the United States, in accordance with the rules of the American Arbitration Association. You waive your right to a jury trial and to participate in a class action.

14. Governing Law

These Terms are governed by the laws of the United States and the state in which RoyalScribe LLC is registered, without regard to conflict of law principles. The UN Convention on Contracts for the International Sale of Goods does not apply.

15. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force.

16. Entire Agreement

These Terms, together with our Privacy Policy and Cookie Policy, constitute the entire agreement between you and RoyalScribe LLC.

17. Changes to Terms

We may update these Terms from time to time. Continued use of the Application after changes constitutes acceptance of the new Terms. Material changes will be notified via email to waitlist subscribers or through the Application.

18. Contact

For questions about these Terms, contact us at hello@royalscribe.co.